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Administrative Assistant - Atkinson House School

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Job Summary

Contract Type:
Permanent
Working Pattern:
Full time - term time plus specified days
Advert Start Date:
09/07/2019
Advert End Date:
Closed for applications on 15/07/2019 09:00
Salary:
£16,795 - £18,179
Hours per week:
37
Job Category:
Schools - Support
Vacancy ID:
189528
Employment Location:
Atkinson Hose School
Post Number:
189528X

Job details 

Closing date:
15 Jul


Please note

This job is closed for applications.

Further information

From September there is an exciting opportunity to join our Administration Team as Clerical Assistant. We aim to appoint a Clerical Assistant who will support the Main Office and whole staff, as well as understanding and supporting students who have Social and Emotional Mental Health needs. We are looking for an experienced practioner who has a range of skills and experiences and who can join and compliment the new team.

Atkinson House remains Northumberland County Council’s only designated provision for pupils aged 11 – 19, with Social, Emotional and Mental health (SEMH). The school has always been designated to cater for boys and young men who travel into school from all over Northumberland. Our mission is to provide a high quality educational community which offers life-changing opportunities in a safe, creative and exciting environment.
Applications are invited from outstanding practitioners who has brilliant organisational and communicational skills, who is solution-focused, works calmly under pressure and who forms positive relationships with all stakeholders, including our students. You must also be able to demonstrate recent, successful impact within your current role.

The successful applicant will benefit from significant support from our Office Manager and Leadership Team. A personalised CPD package will be provided to support your transition into the school.

Organisation
1. Deal with complex financial matters and procedures
2. Contribute to the planning, development and organisation of support service systems/procedures/policies
3. Organise transport for school trips/training events
4. Assist with the accountancy for income and expenditure
5. Process orders and invoices in accordance with approved financial practices including best value
6. Process internal recharges within the school budget e.g. copier costs
7. Issue external invoices for recovery of associated expenditure
8. Collection, checking and receipt of monies from students and staff for school-based activities
9. Assist with the day-to-day operation of the School Fund including paying suppliers, receipting income etc. Liaison with staff to monitor individual accounts.
10. Compilation of spreadsheets, processing financial information
11. Processing of internal recharges within the school budget: Reprographics, Examinations
12. Production of adhoc reports
13. Advise Finance Manager of any discrepancies/problems
14. To assist Finance Manager with month and year-end reports.

Administration
1. Manage manual and computerised record and information systems e.g. Finance Office word processing and maintain filing system for all financial procedures
2. Correct allocation to budget cost centres within the SIMS computer package
3. Checking of sufficient funds to designated budgets and that Financial Regulations have been met
4. Monthly checking and chasing of outstanding commitments
5. Assisting departments with ordering and providing financial advice.
6. Opening, receipt and recording of all invoices/delivery notes
7. Distribution of invoices to appropriate members of staff for checking and payment authorisation
8. Dealing with suppliers queries
9. Receipting invoices into SIMS package and chasing any outstanding returns on a weekly basis
10. Collation and payment of all invoices once correctly checked and authorised by appropriate budget holder.
11. Analyse and evaluate information and produce reports and information as required
12. Undertake typing and word processing and complex IT tasks e.g. handling specific County/school based record systems and databases
13. Prepare monthly lunch duty returns
14. Provide personal, administrative and organisational support to other staff when appropriate
15. Clerk to the Governors’ Finance Committee meetings
16. To deputise for the Finance Officer when necessary

Resources
1. Operate relevant equipment and complex ICT packages
2. Monitor and manage stationery stock within an agreed budget, cataloguing resources and undertaking audits as required
3. Implementation of a stock inventory of all school assets
4. Undertake research and provide information to inform decisions
5. Assist with the marketing and promotion of the school
6. Undertake complex financial administrative procedures
7. Assist with the planning, monitoring and evaluation of the school’s budget
8. Manage expenditure within an agreed budget
9. Processing of all school orders within day of receipt (except in exceptional circumstances)
10. Correct allocation to budget cost centres within the SIMS computer package
11. Checking of sufficient funds to designated budgets and that Financial Regulations have been met
12. Monthly checking and chasing of outstanding commitments
13. Assisting departments with ordering and providing financial advice.
14. Opening, receipt and recording of all invoices/delivery notes
15. Distribution of invoices to appropriate members of staff for checking and payment authorisation
16. Dealing with suppliers queries
17. Receipting invoices into SIMS package and chasing any outstanding returns on a weekly basis
18. Collation and payment of all invoices once correctly checked and authorised by appropriate budget holder.

Responsibilities
1. Comply with and assist with the development of policies and procedures relating to:
a. Child protection
b. Health and safety
c. Data protection
d. Confidentiality
Reporting all concerns to an appropriate person.
2. Support the school’s policies that ensure equality of opportunity
3. Contribute to the overall ethos of the school
4. Establish constructive relationships and communicate effectively with external agencies
5. Attend and participate in regular meetings
6. Participate in training and development as required.
7. To undertake other duties and responsibilities as required commensurate with the grade of the post


We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. An enhanced criminal records check is required for this post.

Further information about the school can be found on our website.

An application pack, including an application form, is available by telephoning the school office, quoting the website vacancy number

Letters of application, (outlining the post(s) you are applying for, what skills and experiences you have to date that will make you the ideal appointment and why you want to work at Atkinson House School) along with completed application forms should be returned directly to the school by post and/or by e-mail, no later than 9am Monday 15 July 2019. Successful shortlisted candidates will be contacted individually to inform them of their interview which will be held on Thursday 18 July 2019.

School Name: Atkinson House School
Full address: Pitt Lane, Front Street, Seghill.
Postcode: NE23 7EB
Tel.: 0191 2980838
e-mail: admin@atkinson.house
Website address: Atkinsonhouse@northumberland.sch.uk

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