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Registry Manager (Data and Compliance

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Job Summary

Contract Type:
Working Pattern:
Please see advert text
Advert Start Date:
Advert End Date:
27/06/2021 23:59
£20,199 - £24,021 FTE
Job Category:
Executive / Managerial
Vacancy ID:
Employment Location:

Job details 

Closing date:
27 Jun

Supporting documents

Further information

Registry Manager
Salary: £20,199 - £24,021 pro rata if part time hours
Hours: Full Time,Part Time
Start Date: As soon as possible
Job ID: 1157930
Job Reference: 21/22:66

Hours of work to be agreed at interview between 24hpw -37hpw.

Purpose of Job:

• To ensure all TVCA requirements are submitted accurately and in a timely manner
• To ensure all Darlington College and associated subcontractor learner data and paperwork is compliant with both college and funding agency requirements.
• To ensure all apprenticeship data is accurate and submitted timely
• To contribute to the management, development and co-ordination of student data and funding systems across the College.

Principal Accountabilities:

2.1 To manage the integrity and compliance of data associated with student activity within the College. This will include:

• Working with managers to create and monitor the TVCA Delivery Plan
• Liaising with managers and staff to complete and submit TVCA templates, reports and case studies
• Keeping up to date with TVCA funding rules and requirements and informing relevant managers and staff of changes to and differences with ESFA rules
• Undertaking regular funding and compliance audits for all college provision, including subcontractor provision and sampling documentation
• Calling TVCA learners to collect destination information
• Working with the Quality Partnership Officer to ensure subcontractors are adhering to relevant funding methodologies and rules
• Contributing to the development of systems and procedures to ensure an efficient and co-ordinated approach to all aspects of data validation and compliance
• Utilising appropriate tools to maintain the integrity and credibility of learner data, eg PDSAT, F&M reports, Score reports and internal reports
• Assisting the Head of Registry with external audits and inspections

2.2 To manage the processing and validation of data associated with apprenticeship student activity within the College. This will include:

• Line managing the apprenticeship team within the Registry department
• Advising and assisting in ensuring the accuracy, validity and completeness of learner data
• Contributing to the development of systems and procedures
• Liaising with the Registry Manager to manage the curriculum and timetabling function of apprenticeships
• Maintaining up-to-date knowledge and understanding of apprenticeship funding agency requirements
• Creating and validating ILR files

2.3 To provide data and reports to managers and staff. This will include:

• Producing timely and accurate reports to support the College decision making process.
• Maintaining access to relevant systems and giving relevant staff access, eg FIS, Submit Learner Data, LRS etc


• Undertake appropriate continuing professional development
• Deputise for the Registry and Exams Managers, when required.
• Undertake evening and weekend work when required to cover application and enrolment events, audits and inspections and exams
• Perform such other duties commensurate with the grade of the post, as required by the Line Manager.

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